This is a function that copies image files to a folder and records the file name and link in the Photo Library. It consists of:
- Selecting the destination of the image files.
- Locate the source of the image files.
Also note the following when details of the images are added to the Photo Library (these can be edited if necessary):
- Prefix: identifies the record as being part of the File Capture process.
- Type: records each file as being a 'Digital image'
Getting the files ready before copying to the central folder:
- Prior to copying the files to a central location go through the folder and remove any unwanted files.
- Remove any files that are not image files. The File Capture process captures all files in a folder.
- Check and edit (if necessary) the names of the files: the name is used as the Subject / Caption in the Photo Libraray.
After copying and adding new records to the Photo Library:
- Unique IDs: During the process a new record is created for each file and unique Photo ID is also created. This ID is a combination of the automatically generated unique ID of the Photo Library, and automatically generated unique ID if the File Capture record.
- Management: a Management record is added to each Photo Library record and the Source field has '[Unknown]' inserted.
File Capture log
Available via clicking Log and the File Capture form. This section records the file that were impoted, note the following:
- File Capture ID: automatically generated unique ID if the File Capture record.
- Category: name of the folder that store the copied image. You need to enter a name here prior to any copy.
- Date and Time: exacly when the file was copied.
- Folder Name: the complete path, including folders name, to the orginal folder.
- File Name: full name of the original file that was copied.
This log cannot be edited or records deleted.